Accounting & Bookkeeping
Accounts Payable & Receivable Management
Staying on top of money coming in and going out is critical to healthy cash flow. PHC & Associates manages your accounts payable and receivable — ensuring suppliers are paid on time, customers are invoiced promptly, and outstanding debts are followed up before they become overdue.
1000+
Clients Served
CPA
Certified
Cloud Based
Real-Time Access
What's Included
Everything Handled for You
Customer invoice preparation and distribution
Debtor follow-up and accounts receivable ageing management
Supplier invoice processing and approval workflows
Scheduled supplier payment runs
Accounts payable ageing review and reporting
Credit terms and early payment discount tracking
Reconciliation of creditor and debtor ledgers
Monthly AP/AR reports and outstanding balance summaries
Why It Matters
Why Managing Payables & Receivables Matters for Your Business
Cash flow is the lifeblood of any business — and accounts payable and receivable sit right at the heart of it. Poor management of either can create serious financial strain, even in a profitable business.
Protect Your Cash Flow
Late customer payments and missed supplier deadlines are the two biggest drivers of cash flow problems. Proactive AP and AR management keeps money moving in the right direction.
Avoid Late Payment Penalties
Supplier relationships depend on timely payment. Late payments can trigger penalty interest, damage credit terms, or disrupt supply — all of which cost more than the original invoice.
Get Paid Faster
Businesses that send invoices promptly, follow up consistently, and offer clear payment terms get paid significantly faster than those that don't. Every day matters.
Accurate Financial Reporting
Unprocessed invoices and outstanding receipts distort your profit and loss. A well-managed AP/AR process ensures your financials reflect reality.
Business Relationships
Paying on time and following up professionally protects supplier relationships and signals to customers that you run a well-organised business.
How It Works
Your Step-by-Step Process
A clear, repeatable process so you always know what to expect.
Invoice Processing
Customer invoices are raised and supplier bills entered each period.
Payment Runs
Scheduled supplier payments are prepared and submitted for your approval.
Debtor Follow-Up
Overdue customer accounts are followed up with reminders and escalation.
Ageing Reports
AP and AR ageing reports are provided so you know exactly who owes what.
Ledger Reconciliation
Creditor and debtor ledgers are reconciled to the general ledger each period.